MINUTES

TOWN OF VERMONT BOARD MEETING

August 14, 2006

Call to order and certification of notice posting. The clerk certified that the notice had been posted at the Black Earth State Bank, at John Bird Accounting in Black Earth, Amcore Bank in Mt. Horeb, on the town web site www.townofvermont.com, and on the front door of the town hall. It was also published in the News Sickle-Arrow and the Mt. Horeb Mail.

Present: Chairman, Steven Cowan; Supervisors, Bill Hanson, and Mark Sherven; Clerk Marc Robertson and Treasurer Sarah Danz. Absent were Barbara Grenlie and Don McKay.

APPROVAL OF AGENDA

A motion to approve the agenda was made by Mark Sherven, seconded by Bill Hanson and approved.

CHAIRMAN’S REPORT AND CORRESPONDENCE

Sheriff’s Deputy Longley was present, and supplied statistics concerning second quarter Department calls within the Town as well as accident reports for the early 1990’s, which were requested by the Road Committee to assist in the evaluation of the safety of the guardrails on another of our box culverts. She indicated that the Sheriff’s Department had received a grant to cover the cost of extra patrols, and requested citizen input concerning areas where extra patrols would be most beneficial.

CITIZEN INPUT

Warren Gaskill noted that some recently approved driveways are relatively long and at the upper limit of acceptable slope for a driveway. He suggested that the Town might consider referring applicants to owners of existing similar long and steep driveways for consultation concerning the problems that can accompany such driveways.

APPROVAL OF MINUTES

Mark Sherven moved approval of the minutes, Bill Hanson seconded, and the minutes were approved subject to 2 wording changes.

TREASURER’S REPORT

Deposits for the month of July were $166,772.28. The large majority of this was the school Levy Tax Credit of $141,651.42. This is money that we receive from the State but is immediately sent to Dane County. We also received a transportation aid payment of $18,498.97. Treasurer and clerk reconciliation showed that accounts were in balance, with the sum of all Town accounts showing $95,426.32. A motion was made by Bill Hanson and seconded by Mark Sherven to accept the Treasurer’s report, and the motion was approved.

CLERK’S REPORT

The July balance sheet showed total liabilities & equity at the end of the month of $95,426.32. Most of the notable recent activities are related to road work. Our two chief election inspectors and the clerk received training on our new voting machine.

There was discussion of the need to begin scheduling working budget meetings so as to allow sufficient time for public notice.

PAYMENT OF BILLS

Approval is sought for payment of bills for July 2006 paid by checks numbered 11053 through 11085. Check 11082 was misprinted and voided.

Motion was made by Mark Sherven and seconded by Bill Hanson to approve payment of bills for July and the motion was approved.

CONSIDERATION OF PLANNING COMMISSION RECOMMENDATION REGARDING REZONING, HOMESITE AND DRIVEWAY APPROVAL, 9702 MCFEE ROAD, REID AND SUE JORGENSON

The Planning Commission recommended approval of the applications subject to the submission of a soil suitability report for a septic system, several GPS coordinates better defining the building envelope, a larger-scale engineering plan and a site map. Those are now part of the record. Mark Sherven moved approval of the applications, Bill Hanson seconded and the applications were approved.

CONSIDERATION OF PLANNING COMMISSION RECOMMENDATION REGARDING REZONING, HOMESITE AND DRIVEWAY APPROVAL, 10292 BELL ROAD, TODD & KELLIE PETERSON

Mark Sherven moved approval of the applications, Bill Hanson seconded and the applications were approved.

PROGRESS REPORT BY TOWN ATTORNEY KAY MILLONZI REGARDING RECREATION PERMIT ORDINANCE REVISION

Steve Cowan moved to table this item, since more information will be available by the time of the September meeting. As part of the on-going discussion process with various recreation event sponsors, a meeting has been scheduled for 6:30, October 9^th, prior to the October Board meeting. Reservations were expressed about not including non-bicycle recreation groups in the discussion if it is expected that a revised ordinance will apply to those groups.

CONSIDERATION OF ZONING PETITION 9535, TERRANCE AND HEIDI DOYLE, 3986 COUNTY HIGHWAY F

Mark Sherven moved that the zoning change be approved and Bill Hanson seconded the motion. The purpose of the rezoning is to change 0.48 acres from LC-1 to RH-3, which is appropriate for the current and proposed land use and complies with Dane County zoning policy. The motion was approved.

DISCUSSION OF JULY 15^TH ATKINS BICYCLE RACE

No complaints have been received by the Town regarding this year’s event. There was one citizen complaint to the Sheriff’s Department, but no further details are available concerning the nature of the complaint. Steps will be taken to further publicize the 2007 event so that conflicts with the route can be avoided. Mark Sherven moved that the Town return the group’s $250 deposit, Bill Hanson seconded, and the motion was approved.

BEGIN DELIBERATIONS ON 2007 ROAD BUDGET

2007 road work will focus on seal coating. Because the costs of all road work are rapidly increasing, the present task is to categorize roads by condition and focus on those in most need of immediate preventative maintenance. More complete budget estimates await further information from our current seal coating contractor and Dane County regarding 2007 cost projections; 2006 seal coating prices are approximately 20 percent above 2005 prices.

COMMITTEE REPORTS

For the Road Committee, Mark Sherven reported that the Kelliher Road stream bank realignment project is complete. The overlay on Pleasant Valley Road has also been completed. Patch work has been completed as required on those roads which will be seal coated this summer.

The Black Earth Fire Department is planning for the purchase of a replacement for Squad Five, which carries most of the equipment, in approximately 3 years, for an expected cost of $300,000.

For the District One EMS, the John Wick family has offered to donate a portion of a building lot on the western edge of Mazomanie for the construction of a new EMS facility on the condition that the building be designed and built by the Wick Corporation. While the location is at the western edge of the boundary of District One, it is near the employment of many EMS volunteers.

DISCUSSION OF AGENDA ITEMS FOR SEPTEMBER MEETING

At 6:30, prior to the 7:30 Board meeting, there will be a working meeting concerning the 2007 budget.

ADJOURNMENT

A motion was made by Bill Hanson and seconded by Mark Sherven that the meeting adjourn. The meeting was adjourned at 8:56.

Marc Robertson, Town Clerk