The meeting was called to order at 7:30. The clerk certified that the notice had been posted at the Black Earth State Bank, at John Bird Accounting in Black Earth, Harris Bank in Mt. Horeb, on the town web site www.townofvermont.com, and on the front door of the town hall. It was also published in the News Sickle-Arrow and the Mt. Horeb Mail.
Present: Chairman, Mark Sherven; Supervisors, Barbara Grenlie, Steve Cowan, Larry Ziemer and Don McKay; Clerk Marc Robertson and Treasurer Sarah Danz .
APPROVAL OF AGENDA
A motion to approve the agenda was made by Barbara Grenlie, seconded by Larry Ziemer and approved.
CHAIRMAN’S REPORT AND CORRESPONDENCE
Final reimbursement payment has been received for damage to a Town road guardrail from the individual responsible for that damage. At present there are no updates on consideration of a new addition to the Town garage.
CITIZEN INPUT
There was no citizen input.
APPROVAL OF MINUTES
Barbara Grenlie moved approval of the minutes of the April 12th meeting, Don McKay seconded, and the minutes were approved.
Deposits for the month of April were $30,885.17. $20,313.67 was received as our quarterly State General Transportation Aid payment, $3,506.55 as a Lottery Credit Settlement, $1,615.50 for MFL Yield Taxes and $1,593.28 as a final reimbursement by an individual for guardrail damage. $1,419.82 was received from the State as partial reimbursement for road repairs required by 2007 rain storm damage. $1,236 for building permits, $525 for driveway permits and renewals, $353.56 in delinquent personal and special property taxes, $204.70 in Payments In Lieu of Taxes, $30 for dog licenses, $25 for a recreation permit and $62.09 in interest.
A motion was made by Larry Ziemer and seconded by Steve Cowan accept the Treasurer’s report and the motion was approved.
CLERK’S REPORT
Open Book was May 5th, two property owners had questions for the assessor. As of now, no one has registered to appear before the Board of Review on May 24th. You will note an extra large electricity bill for April. The check for February was apparently lost in transit or by Alliant Energy, so has been voided and the payment added to the April bill. Check 2012 is for rental of the tractor and brush mower for a week, which the Town does annually.
A motion was made by Steve Cowan and seconded by Don McKay to accept the Clerk’s report, and the motion was approved.
PAYMENT OF BILLS
Approval is sought for payment of bills for April, 2010, paid by checks numbered 1991 through 2025 and ACH transfers 7 and 8 for health insurance and income continuation insurance. Check 1991 was discussed at the April meeting. Direct deposit of state withholding has caused problems with Quickbooks which are still being resolved, so we have reverted to paying by check, which is being allowed at least for now.
A motion was made by Barbara Grenlie and seconded by Larry Ziemer to approve payment of bills for April, 2010. The motion was approved.
CONSIDERATION OF VARIANCE (APPEAL 3593) BY VERMONT LLC (TIM GEOGHEGAN, AGENT) FOR A VARIANCE FROM MINIMUM REQUIRED SETBACK FROM ROAD AS PROVIDED BY SECTION 10.17(3), DANE COUNTY CODE OF ORDINANCES, TO PERMIT PROPOSED ADDITION TO SINGLE-FAMILY RESIDENCE AT 3603 STATE HIGHWAY 78 IN THE SE ¼ NW1/4 SECTION 25
The Town Road Committee has recommended that the variance be approved as the best alternative means of continuing the Town’s ability to maintain Evanson Road. The Town Patrolman and the second plow driver agree that the proposed home addition will have no impact on the Town’s ability to maintain the road. Shortening the road through partial abandonment would require the construction of a turn-around in an area not well suited for it. Mark Sherven moved approval of the variance and Larry Ziemer seconded. After some discussion of whether the Town should develop more formal policies concerning right-of-way variances, the motion was approved, with Barbara Grenlie abstaining.
CONSIDERATION OF PLAN COMMISSION RECOMMENDATION REGARDING APPLICATION FOR 4 ACRE REZONE, HOMESITE ANS DRIVEWAY FOR JIM ZERWICK OF MILLS STREET PARTNERS ON KELLIHER ROAD
The Planning Commission recommended approval of all applications contingent on revision of the driveway plan to include a stone retaining wall along part of the driveway. Revised plans were presented to the Board, along with a soil evaluation report for the proposed septic system. Don McKay moved that the rezoning of 4.2 acres from A1-EX to RH-2, the homesite and the driveway permit be approved. Larry Ziemer seconded and the motion was approved.
CONSIDERATION AND POSSIBLE APPROVAL OF 2010-2011 APPLICATIONS FROM TYROL BASIN FOR ALCOHOL BEVERAGE LICENSE AND OPERATOR LICENSES FOR DON MCKAY AND JOSHUA EISELE
All applications are renewals. Barbara Grenlie recommended approval of the licenses, Steve Cowan seconded and the motion was approved with Don McKay abstaining.
DISCUSSION OF PUBLIC HEARING COMMENTS REGARDING DRAFT OF SHORT TERM AMUSEMENT AND RECREATION EVENTS ORDINANCE AND POSSIBLE APPROVAL OF ORDINANCE
The Planning Commission Chair had produced a revised draft of the ordinance which had been discussed at the public hearing, which incorporated some of the public comments. One of the clarifications discussed was that the ordinance applies to an event “… which is open to the public and for which a fee is charged to the public to participate…”. It is not intended to apply to purely private events held on private property. Certain potential components of the ordinance, such as caps on number of participants and the application and permit fee structure, will be part of the application form and can be adjusted by the Board without revising the ordinance itself. There was discussion of whether the section entitled “6.01 Purpose” should be reworded to clarify the concerns which brought about this revision of the original ordinance, but in the end it was concluded that the present wording is appropriate.
Barbara Grenlie moved that the Board approve the revised Short Term Amusement and Recreation Events ordinance as presented to the Board for the May 10th meeting. Larry Ziemer seconded the motion. Don McKay suggested a clarifying amendment to the motion that the new ordinance replaces the existing Short Term Amusement and Recreation Events ordinance. This amendment was agreed to and the motion was approved unanimously.
COMMITTEE REPORTS
Jack Schulenberg reported for the Road Committee that the Town tractor is in for repairs to the injection system likely caused by use of federally mandated low sulfur diesel fuel. Our use of the leased tractor and arm mower has been complete for the year. Many trees have been brought down along the roads by the wet weather and winds. Engineering plans as required by the State and Dane County have been completed for this summer’s roadside work. Work is expected to be done this year on the sight lines on Forshaug Road. Some personnel turnover continues at the Mt. Horeb Fire Dept.
DISCUSSION OF AGENDA ITEMS FOR JUNE MEETING
Items to be discussed at the June meeting include possible renewal of the building inspection contract with MEI and the associated fee schedule, the fee schedule to be attached to the Short Term Amusement and Recreation Events Ordinance and the 2010 Town picnic.
ADJOURNMENT
A motion was made by Don McKay and seconded by Larry Ziemer that the meeting adjourn. The meeting was adjourned at 9:14.
Marc Robertson, Town Clerk