The meeting was called to order at 7:31. The clerk certified that the notice had been posted at the Black Earth branch of the Cross Plains State Bank, at John Bird Accounting in Black Earth, Harris Bank in Mt. Horeb, on the town web site www.townofvermont.com, and on the front door of the town hall. It was also published in the News Sickle-Arrow and the Mt. Horeb Mail.
Present: Chairman, Mark Sherven; Supervisors, Don McKay, John Smith, Larry Ziemer and Barbara Grenlie; Clerk Marc Robertson and Treasurer Kathy Smith.
APPROVAL OF AGENDA
A motion to approve the agenda was made by Don McKay, seconded by Larry Ziemer and approved.
CHAIRMAN’S REPORT AND CORRESPONDENCE
The annual meeting of the Dane County Towns Association is upcoming and a report will be made at the next board meeting.
Several complaints were received regarding the USA Cycling Collegiate Road National Championship road race conducted partially within the Town on May 6th. Apparently some residents did not receive notices regarding the race, and some litter was not picked up after the event. These concerns will be brought up if the event organizers apply for a 2012 permit.
CITIZEN INPUT
There was no citizen input.
APPROVAL OF MINUTES
Barbara Grenlie moved approval of the minutes of the April 11th meeting, Don McKay seconded, and the minutes were approved.
TREASURER’S REPORT
Total deposits for the month of April were $26,923.44. The majority was $20,937.13 in State Transportation Aid. $4,009.20 was received as the Lottery Credit Settlement, $1,888.31 for Delinquent Personal Property Tax, $45 for dog licenses and the remainder was $43.80 in interest.
A motion was made by Larry Ziemer and seconded by Barbara Grenlie to accept the Treasurer’s report and the motion was approved.
CLERK’S REPORT
Chief Election Inspector Shirley Brandt and the clerk attended the April election recount at the City-County Building on Sunday, May 1. Town of Vermont recounted election totals were the same as the numbers reported the night of the election.
Check 2459 is payment for the grapple bucket, check 2462 is for our annual crack sealing, check 2478 is for lease of the tractor and arm mower and check 2479 is for replacement of the hydraulic pump on the International truck.
A motion was made by John Smith and seconded by Don McKay to accept the Clerk’s report, and the motion was approved.
PAYMENT OF BILLS
Approval is sought for payment of bills for April, 2011, paid by checks numbered 2448 through 2479 and ACH transfers 7 and 8 for health insurance and income continuation insurance. May Check 2480 is to pay for a chief inspector’s attendance at the election recount. Checks other than those discussed in the clerk’s report are for normal supplies, repairs and maintenance and for regular monthly bills.
A motion was made by Barbara Grenlie and seconded by Larry Ziemer to approve payment of bills for April, 2011. The motion was approved.
CONSIDERATION AND POSSIBLE APPROVAL OF RECREATION PERMIT APPLICATION FROM MAD CITY VELO BIKE CLUB FOR JULY 23RD EVENT
Larry Gundlach was present representing the Blue Mounds Classic event. Town application materials and the $25 permit application fee have been received. Dane County approval has also been received and there are plans for bulk mailing of notices to residents.
Barbara Grenlie moved that the permit be approved, Larry Ziemer seconded and the permit was approved contingent on receipt of the remaining $75 permit fee.
CONSIDERATION AND POSSIBLE APPROVAL OF RECREATION PERMIT APPLICATION FOR JUNE 18th HORRIBLY HILLY HUNDREDS BICYCLE EVENT
Shelby Retzlaff was present representing the Friends of Blue Mounds State Park. A permit application, the $25 application fee, course maps, a copy of the Dane County permit and a copy of the Certificate of Liability Insurance have been supplied. Reverse 911 notification will be made as well as newspaper advertising for 4 weeks prior to the event and a mailing to residents along the route. Board members expressed concern that there were a greater number of problems with the 2010 event than there had been in prior years.
One change made by mutual consent to the permit application was the inclusion of language holding the organizers responsible for damages related to the event, not just cleanup as originally specified.
A question was also raised regarding the adequacy of the liability insurance limits required by the Town when applied to events this large; a “general aggregate” limit of 2 million dollars might not be sufficient to cover multiple accidents within a single event.
The application indicated the number of participants as being 1,300. Concern was again raised by board members concerning the impact of an event of this size on Town residents and other activities taking place within the Town.
Don McKay moved that the application be approved, John Smith seconded and the application was approved.
CONSIDERATION AND POSSIBLE APPROVAL OF 2011-2012 APPLICATIONS FROM TYROL BASIN FOR ALCOHOL BEVERAGE LICENSE AND OPERATOR LICENSES FOR DON MCKAY AND JOSHUA EISELE
Permit applications were received for Tyrol Basin and the two operators for the facility. Barbara Grenlie moved that the applications be approved, Larry Ziemer seconded and the applications were approved with Don McKay abstaining.
DISCUSSION OF PLANNING COMMISSION RECOMMENDATIONS REGARDING TOWN ROADS TO BE CONSIDERED FOR DISCONTINUANCE
A list of 5 roads have been presented by the Planning Commission as potential candidates for discontinuance: Schaub, Dauk, Forseid and Forshaug Drive and Anderson.
Board members discussed the fact that Forshaug Drive serves an active dairy farm, which is considered to be one of the original criteria for establishing town roads. Barbara Grenlie moved that four of the roads be considered for discontinuance, but that Forshaug Drive not be considered for at least as long as it serves a working dairy farm. Mark Sherven seconded the motion. In subsequent discussion, Don McKay indicated the belief that all the roads should go to a public hearing in order to allow public comment. The motion to proceed to a public hearing with the 4 roads excluding Forshaug Drive was approved, with Don McKay voting no.
It was noted that “working dairy farm” should be added to future Planning Commission criteria for discontinuance review.
CONSIDERATION AND POSSIBLE APPROVAL OF PROCEDURE FOR BLANKET REZONING OF SUBSTANDARD PARCELS
Consideration of Town action will be postponed until the July meeting.
DISCUSSION AND POSSIBLE ACTION REGARDING OFFERS RECEIVED FOR TOWN GRADER
No offers have been received from the advertisement for the grader on the Wisconsin Towns Association website and monthly newsletter. John Smith moved that the current listing be discontinued and the grader listed with Wisconsin Surplus, with results to be presented at the next Board meeting. Larry Ziemer seconded and the motion was approved.
DISCUSSION AND POSSIBLE APPROVAL FOR PUBLIC HEARING OF FIRE SAFETY AND ENFORCEMENT ORDINANCE
A draft ordinance has been created giving fire districts greater authority to conduct business property inspections. Review of the draft by the fire districts will continue with an updated draft to be presented to local municipalities at a later date.
DISCUSSION OF 2011 TOWN PICNIC
The picnic date has been reserved at Tyrol Basin and progress continues toward forming a picnic committee.
COMMITTEE REPORTS
The Black Earth Joint Fire Department’s new truck is now in service and the old truck has been sold. Utility pole placement issues on Kelliher Road have been resolved, with more utility construction and modernization expected this summer in other parts of the Town.
DISCUSSION OF AGENDA ITEMS FOR JUNE MEETING
Candidates for road discontinuance will be discussed and discontinuance resolutions presented. There will possibly be action regarding sale of the Town grader. Progress toward development of a seasonal weight limit ordinance will be considered.
ADJOURNMENT
A motion was made by Barbara Grenlie and seconded by Larry Ziemer that the meeting adjourn. The meeting was adjourned at 9:34.
Marc Robertson, Town Clerk