The meeting notice has been posted at the Black Earth Branch of the State Bank of Cross Plains, at John Bird Accounting in Black Earth, Harris Bank in Mt. Horeb, and on the front door of the town hall. It was also published in the News Sickle-Arrow and the Mt. Horeb Mail.
Present: Chairman, Mark Sherven; Supervisors, Don McKay, Barbara Grenlie, Todd Culliton and Larry Ziemer; Clerk Marc Robertson.
APPROVAL OF AGENDA
A motion to approve the agenda was made by Don McKay, seconded by Barbara Grenlie and approved with the addition of discussion of future agenda items prior to adjournment.
CONSIDERATION AND POSSIBLE APPROVAL OF ROAD COMMITTEE RECOMMENDATION REGARDING ACCEPTANCE OF TOWN GARAGE ADDITION BID
A total of 10 builders requested plans for the garage addition, with 8 bids received. Bids ranged from a low of $66,450 to a high of $97,900. The Road Committee recommended that the lowest bid from S & D Builders LLC be accepted with the stipulation that references be contacted. Inquiries of past customers and the Town building inspector produced favorable reports.
The Instructions to Bidders required “Umbrella Form Excess Liability: 1) General & Liability: $3,000,000 aggregate, $3,000,000 each occurrence.” S& D Builders inquired whether their existing $2,000,000 aggregate policy limit would be adequate. Discussion with the architect, Town insurance agent and among Board members indicated that the $2,000,000 limit would be adequate. Projects bidding commonly requires a “bid bond” that provides funding for the hiring of an alternate contractor if the bidder failed to undertake the project. In this case it had been decided that a “certified letter of credit in the amount of 100% of the bid” was adequate. However, documents available did not adequately address “performance bonding”. Todd Culliton moved and Larry Ziemer seconded that the S & D bid be accepted with the stipulation that while the Town will accept the $2,000,000 aggregate liability limit, S & D Builders LLC must supply performance bonding for at least the amount of the bid. The motion was approved.
FUTURE AGENDA ITEMS
The first date for Board of Review is May 13th, Board members should review their calendars so that a date can be chosen at the March meeting
ADJOURNMENT
A motion was made by Larry Ziemer and seconded by Todd Culliton that the meeting adjourn. The meeting was adjourned at 7:29.
Marc Robertson, Town Clerk