The meeting notice has been posted at the Black Earth Branch of the State Bank of Cross Plains, at John Bird Accounting in Black Earth, Harris Bank drive-in office in Mt. Horeb, on the town web site www.townofvermont.com, and on the front door of the town hall. It was also published in the News Sickle-Arrow and the Mt. Horeb Mail.
Present: Chair, Barbara Grenlie; Supervisors, Don McKay, Larry Ziemer, Kevin Kuntz and Todd Culliton; Clerk Marc Robertson and Treasurer Kathy Smith.
APPROVAL OF AGENDA
A motion to approve the agenda was made by Larry Ziemer, seconded by Don McKay and approved.
CHAIRMAN’S REPORT AND CORRESPONDENCE
There was no information requiring a Chairman’s Report.
CITIZEN INPUT
There was no citizen input.
APPROVAL OF MINUTES
Larry Ziemer moved approval of the minutes of the December 9th meeting, Todd Culliton seconded, and the minutes were approved.
TREASURER’S REPORT
Total deposits for the month of December were $1,081,966.23. $1,081,908.03 was for 2014 taxes collected in 2013. $29 was an insurance refund, $20 was for liquor licenses and the remainder was $9.20 in interest.
A motion was made by Todd Culliton and seconded by Larry Ziemer to accept the Treasurer’s report and the motion was approved.
CLERK’S REPORT
Three election inspectors and I attended training last Thursday, with preliminary testing of the new voting machine taking place on Friday. There are still some bugs to be worked out of the results getting sent to the County electronically. The only notable bills are replacement of the hydraulic pump on the Ford truck, paid for with check 3700. That pump has been a recurring problem. Also notable is the amount of diesel fuel used in December because of the weather, which was paid by check 3707. Checks 3702 and 3703 are 2014 insurance bills which ideally would have been paid before the first of the year, but the bills did not arrive until December 27th.
A motion was made by Larry Ziemer and seconded by Barbara Grenlie to accept the Clerk’s report, and the motion was approved.
PAYMENT OF BILLS
Approval is sought for payment of bills for December 2013, paid by checks numbered 3690 through 3731 and ACH transfer 17 for health insurance. Checks after 3731 are 2014 checks for bills due early in January, including tax settlement checks to Dane County and school districts. Checks other than those discussed in the Clerk’s report are for normal supplies, repairs and maintenance and for regular quarterly bills.
A motion was made by Larry Ziemer and seconded by Todd Culliton to approve payment of bills for December 2013 and the motion was approved.
DISCUSSION AND POSSIBLE APPROVAL OF PLANNING COMMISSION RECOMMENDATIONS REGARDING DRIVEWAY/FARM ROAD CONSTRUCTION PERMIT APPLICATION AND HOMESITE/REZONE APPLICATION FOR ERIC GROVER/WILLIAM PARRELL PROPERTY AT 4612 BLUE MOUNDS TRAIL
This item was tabled until March at the earliest because contingencies required by the Planning Commission have not yet been completed.
DISCUSSION AND POSSIBLE APPROVAL OF REZONE OF MICKELSON REVOCABLE TRUST PARCEL AT 4212 DALBY ROAD FROM A-1 TO A-2
Initial approval of this rezone by the Town was with several conditions. Tonight’s action is to follow-up on County approval of the Town’s conditions. Don McKay moved that the amended rezone be approved, Todd Culliton seconded and the moved was approved.
DISCUSSION OF AND POSSIBLE CHANGES TO SHORT-TERM AMUSEMENT AND RECREATION EVENT PERMIT APPLICATION AND SETTING OF 2014 FEES
It is expected that in the future more time will be spent examining applications for these permits in order to provide greater assurance that Town residents are not unduly inconvenienced by the events. This time commitment will require a change in the permit fee structure for 2014, with the fee based on number of participants. It will also be necessary to enforce the requirement that applications be received at least 60 days in advance of the event.
For 2014 Don McKay moved that the application fee will remain at $25, with the fee due upon issuance of a permit to bring the total fee for events anticipating 100 to 250 participants to $200, for 251 to 500 participants to $300, for 501 to 1000 participants to $400 and for events anticipating over 1000 participants the total fee will be $500. For applications that are not received by the Town prior to the 60 day deadline, a late filing fee will be imposed that doubles the total fee for the event. Todd Culliton seconded the motion and the motion was approved.
For events which are held without obtaining a permit, it was proposed that a forfeiture of $1,000 be imposed for each day of the event, which may require an ordinance amendment. Another ordinance change suggested is to require a separate permit application for each day of a multi-day event. Potential ordinance amendments have been referred to the Planning Commission for consideration. A letter will be sent to recent permit applicants outlining the new fee structure and expected ordinance changes.
CONSIDERATION AND POSSIBLE APPROVAL OF NONMETALLIC MINING ORDINANCE
Larry Ziemer moved that the ordinance be adopted, Kevin Kuntz seconded and the motion to adopt the ordinance was approved, subject to several detail corrections made to the draft ordinance during the public hearing.
DISCUSSION AND POSSIBLE ADOPTION OF BLASTING ORDINANCE
Todd Culliton moved that the ordinance be adopted, Kevin Kuntz seconded and the motion to adopt the ordinance was approved, subject to several detail corrections made to the draft ordinance during the public hearing.
DISCUSSION AND POSSIBLE ADOPTION OF ADDITION OF A CITATION PROVISION TO CHAPTER 1 OF TOWN ORDINANCES
Don McKay moved that the ordinance amendment be adopted, Larry Ziemer seconded and the motion to adopt the ordinance was approved, subject to several detail corrections made to the draft ordinance during the public hearing.
DISCUSSION AND POSSIBLE REPEAL OF TOWN ORDINANCE CHAPTER 13 – REGULATING THE SITING OF WIND ENERGY SYSTEMS
Based on comments from the public hearing, it was decided to continue discussions with Dane County and contact the attorney for the Dane County Towns Association regarding the advisability of repealing the ordinance.
CONSIDERATION AND POSSIBLE APPROVAL OF 2013 BUDGET AMENDMENTS AS REQUIRED
The Public Works component of the 2013 budget is being exceeded due to a greater than expected expenditure for road maintenance. Barbara Grenlie moved approval of a resolution to move $17,000 from the Uncommitted 2012 Carryover to the 2013 Public Works budget. Larry Ziemer seconded and the motion was approved.
COMMITTEE REPORTS
It appears that full operation of DaneCom is now being pushed off to mid-March. District 1 has been accepted into a pilot program which will allow EMTs to administer a nasal spray called Naloxone to counteract a narcotic overdose.
DISCUSSION OF AGENDA ITEMS FOR FEBRUARY MEETING
Topics to be on the February agenda include further discussion of the Short-Term Recreation and Amusement Events Ordinance, Transfer of Development Rights and possible repeal of Ordinance Chapter 13.
ADJOURNMENT
A motion was made by Todd Culliton and seconded by Kevin Kuntz that the meeting adjourn. The meeting was adjourned at 9:34.
Marc Robertson, Town Clerk