The meeting notice has been posted at the Black Earth Branch of the State Bank of Cross Plains, at John Bird Accounting in Black Earth, Harris Bank drive-in office in Mt. Horeb, on the town web site www.townofvermont.com, and on the front door of the town hall. It was also published in the News Sickle-Arrow and the Mt. Horeb Mail.
Present: Chair, Barbara Grenlie; Supervisors, Don McKay, Larry Ziemer, Todd Culliton and Doug Meier; Clerk Marc Robertson and Treasurer Kathy Smith.
APPROVAL OF AGENDA
A motion to approve the agenda was made by Larry Ziemer, seconded by Todd Culliton and approved.
CHAIRMAN’S REPORT AND ACKNOWLEDGEMENTS
There were no items to report.
APPROVAL OF MINUTES
Larry Ziemer moved approval of the minutes of the April 14th meeting, Don McKay seconded, and the minutes were approved.
TREASURER’S REPORT
Total deposits for the month of April were $26,397.71. $20,360.24 was the quarterly Transportation Aid payment, $5,006.21 was the April Lottery Credit settlement, $425 was for a recreation permit, $273.00 for a building permit, $204.70 was the April Aid in Lieu of Taxes payment, $100 for a driveway permit, $15 for a dog license and the remainder was $13.56 in interest.
A motion was made by Don McKay and seconded by Doug Meier to accept the Treasurer’s report and the motion was approved.
CLERK’S REPORT
Check 3871 was for our annual tractor trade-in. Check 3873 was for a new front tire for the leased boom mower tractor. The tire had been repaired before, so we are paying half the cost of the new tire, with the leasing company paying the other half through a reduced lease charge. They also reduced our lease payment by $190.50, the cost of a hydraulic hose that was also replaced. Check 3876 was to replace the garage floor. And check 3888 was the lease payment on the boom mower after deductions.
A motion was made by Larry Ziemer and seconded by Doug Meier to accept the Clerk’s report, and the motion was approved.
PATROLMAN, LIAISON AND FIRE & EMS DISTRICT REPORTS
We are finished using the boom mower for the year, which took longer than usual because of mechanical breakdowns. Asphalt patching will begin soon. A new credit card service was approved for the Mt. Horeb Fire District, which will pass the fees on to the customer rather than having them paid by the department. Interest is being shown in Squad 1, which is for sale. Board elections were held for District One EMS. EMS calls are down for the last few months for both EMS districts.
PAYMENT OF BILLS
Approval is sought for payment of bills for April 2014, paid by checks numbered 3861 through 3889 and ACH transfers 11 and 12 for health insurance and retirement contributions. Checks other than those discussed in the Clerk’s report are for normal supplies, repairs and maintenance and for regular monthly bills.
A motion was made by Larry Ziemer and seconded by Don McKay to approve payment of bills for April 2014 and the motion was approved.
DISCUSSION AND POSSIBLE APPROVAL OF PLANNING COMMISSION RECOMMENDATIONS REGARDING DRIVEWAY/FARM ROAD CONSTRUCTION PERMIT APPLICATION AND HOMESITE APPLICATION FOR ERIC GROVER/WILLIAM PARRELL PROPERTY AT 4612 BLUE MOUNDS TRAIL
This item was tabled.
DISCUSSION AND POSSIBLE APPROVAL OF PLANNING COMMISSION RECOMMENDATIONS REGARDING REZONES, HOMESITE, DRIVEWAY AND VARIANCE APPLICATIONS FROM JIM ELLESON ON COUNTY JJ
There are 3 rezones in this application.
The first is to rezone 2.41 acres from A-1Ex to RH-1 to separate an existing house from the remainder of the land. Don McKay moved approval of this rezone, Todd Culliton seconded and the motion was approved.
The second is to rezone 2.03 acres from A-1Ex to RH-1 for construction of a new home. Don McKay moved approval of this rezone, Larry Ziemer seconded and the motion was approved.
The third is to rezone 1.1 acres from A-1Ex to LC-1 for construction of a new shop. Don McKay moved approval of this rezone contingent on a stormwater management plan being approved by Dane County prior to the effective date, Doug Meier seconded and the motion was approved.
Also requested was a variance to permit a holding tank for the new business building on the LC-1 parcel based on the very limited use expected. Todd Culliton moved approval of the variance, Doug Meier seconded and the motion was approved.
Also requested was approval of a homesite and driveway for a new home to be constructed on the 2.03 acre parcel. Barbara Grenlie moved approval of both the homesite and driveway, Don McKay seconded and the motion was approved.
CONSIDERATION AND POSSIBLE APPROVAL OF ROAD COMMITTEE RECOMMENDATION REGARDING ACCEPTANCE OF BIDS FOR PARKING LOT RECONSTRUCTION
The existing parking lot has been built incrementally over the years with base of varying quality beneath the pavement. The proposal is to remove the pavement and excavate and replace the base where necessary and then repave the area. Since the scope of the base replacement will not be known until work is underway, an estimate of $21,000 to $25,000 has been provided by Fink’s Paving, Excavating and Concrete, with the actual bill to be based on time and materials. Payne & Dolan, Inc. has provided a repaving estimate of $26,565 based on 385 tons of asphalt at $69 per ton. Larry Ziemer moved and Todd Culliton seconded that these estimates be approved and the work proceed, and the motion was approved.
CONSIDERATION AND POSSIBLE APPROVAL OF 2014-2015 APPLICATIONS FROM TYROL BASIN FOR ALCOHOL BEVERAGE LICENSE AND OPERATOR LICENSES FOR DONALD MCKAY, JENNIE KLECKER, MATTHEW PIEPENBROCK AND ERICA RIPP
Barbara Grenlie moved approval of these licenses, Todd Culliton seconded and the motion was approved with Don McKay abstaining.
DISCUSSION OF 2014 TOWN PICNIC
While the picnic is normally held on the last Sunday in August, in 2014 there will be a conflict between that date and Labor Day weekend, so this year the picnic will be held a week earlier on August 24th. Julie Schulenberg has volunteered to assist with the picnic, but only if help is available, which is now being sought. Don McKay suggested having displays showcasing the various occupations or hobbies of Town residents. For refreshment, cider pressed on-site or home-made ice cream would be possible if sufficient machines could be brought together. Sufficient home-grown products are available that a picnic menu could be planned around garden surplus collected in the period prior to the picnic. Additional picnic publicity through press releases is possible.
DISCUSSION OF VERMONT’S VOICE NEWSLETTER
There has been discussion among the volunteers who have been publishing Vermont’s Voice that it might be better to publish on a more flexible schedule, when articles are available, rather than attempting to meet quarterly dates. Among the options discussed was having a major fixed-date issue, perhaps prior to the spring election / annual meeting period, with other dates being flexible. A second fixed date promoting the Town picnic would also be a possibility, and might remove the need for a specific picnic reminder mailing if a flyer could be enclosed. The possibility of e-mail distribution of Vermont’s Voice was also discussed.
DISCUSSION AND POSSIBLE APPROVAL OF A CELL TOWER LOCATION ORDINANCE AND PERMITTING REQUIREMENT
The prevailing opinion is that while the ability of local governments to control cell tower location is limited by State statute, having a local permitting process in place is preferable to having nothing. This will be considered at the next Planning Commission meeting.
DISCUSSION OF DANE COUNTY RESOURCES PROTECTION CORRIDORS
Recent County land use decisions seem to be based on Resource Protection Corridors which have not actually been adopted by the County and which may be in conflict with local land use plans. In one case these corridors were included on a certified survey map for unknown reasons, with uncertain implications for the future use of that parcel. The Dane County Comprehensive Plan Steering Committee is currently accepting public comment concerning Resource Protection Areas. Board members will assemble comments for submission.
DISCUSSION OF POSSIBLE TRANSFER OF DEVELOPMENT RIGHTS PROGRAM
This is tabled until the next meeting.
COMMITTEE APPOINTMENTS
Todd Culliton will be the chair of the Planning Commission for the coming year and the Driveway Committee will be Barbara Grenlie and Todd Culliton. The Road Committee will be Barbara Grenlie, Dave Haugen, Jack Schulenberg and Marc Robertson. Representative to the Black Earth Joint Fire District will be Doug Meier with Larry Ziemer as alternate. Representative to District One EMS will be Larry Ziemer with Doug Meier as alternate. Representative to the Mt. Horeb Fire District will be Larry Ziemer, with Doug Meier as alternate. Town liaison to nearby towns and villages will be Larry Ziemer.
DISCUSSION OF AGENDA ITEMS FOR JUNE MEETING
The June meeting will be held on June 2nd. The June agenda will include an ordinance proposed by the Mount Horeb Joint Fire District regarding competing emergency medical services. Also included will be consideration of a revised Dane County Ordinance Amendment #26 and a possible Transfer of Development Rights program. The cell tower location ordinance will be considered at the July meeting.
ADJOURNMENT
A motion was made by Don McKay and seconded by Todd Culliton that the meeting adjourn. The meeting was adjourned at 9:38.
Marc Robertson, Town Clerk