The meeting notice has been posted at the Black Earth Branch of the State Bank of Cross Plains, at John Bird Accounting in Black Earth, the Harris Bank drive-in office in Mt. Horeb, on the town web site www.townofvermont.com, and on the front door of the town hall. It was also published in the News Sickle-Arrow and the Mt. Horeb Mail.
Present: Chair, Barbara Grenlie; Supervisors, Larry Ziemer and Doug Meier; Clerk Marc Robertson and Treasurer Kathy Smith. Supervisors Todd Culliton and Don McKay were absent.
APPROVAL OF AGENDA
A motion to approve the agenda was made by Larry Ziemer, seconded by Doug Meier and approved with the change that item 15 regarding County Bridge F reconstruction was moved to become item 9.
CHAIRMAN’S REPORT AND ACKNOWLEDGEMENTS
All items of interest will be covered by agenda items during this month’s meeting.
APPROVAL OF MINUTES
Larry Ziemer moved approval of the minutes of the June 2nd meeting, Doug Meier seconded, and the minutes were approved.
TREASURER’S REPORT
Total deposits for the month of June were $1,933.35. $854.03 was for MFL Aid, $482.50 was for building permits, $224.43 for MFL Yield Tax, $210 for liquor licenses, $94.69 for the Premier Coop Patronage Refund, $29.19 for May Specials and Interest, $25 for a recreation permit and the remainder was $13.51 in interest
A motion was made by Doug Meier and seconded by Larry Ziemer to accept the Treasurer’s report and the motion was approved.
CLERK’S REPORT
Of the June checks, only two are of note. Check 3923 for $2,514.29 was for our share of the new voting machine. $3,000 was budgeted. Check 3933 for $2,402.17 was for the Black Earth Fire District’s share of the 2% fire dues received from the State. Three July checks have been written for bills that came in the day of the July meeting; check 3954 for $979.20 was for the 2015 Bobcat lease and extra hours used in 2014, check 3955 for $5,165.28 was for repairs to the Ford truck and check 3956 was for copy machine toner.
A motion was made by Larry Ziemer and seconded by Doug Meier to accept the Clerk’s report, and the motion was approved.
PATROLMAN, LIAISON AND FIRE & EMS DISTRICT REPORTS
The Town Patrolman reported that the new tractor has been in the shop for over 3 weeks for the repair of electronic problems. Chip sealing has been completed. The Ford truck has required numerous repairs during the past month. The new leased Bobcat has arrived. Parking lot reconstruction will begin the week of July 21st. The second round of roadside mowing will begin soon.
The ordinance that the Mount Horeb Fire District has proposed be adopted by participating municipalities will be discussed at their annual meeting so that the questions of all municipalities can be addressed. The Village of Mt. Horeb Police Department is interested in the possibility of having space in the proposed new fire station. The Fire Department has received a $198,800 grant for 28 new air pack units, with District taxpayers matching 5 percent of the grant. The District Board has approved a letter to be sent to DaneCom administrators expressing concern regarding local coverage by the new system; the County Executive acknowledged the concerns expressed in the letter and provided further information concerning the system.
District 1 EMS is experiencing a reduced number of calls, which has also been the experience of the Mt. Horeb Fire District. They are also losing volunteers and have responded by aggressively recruiting new volunteers. John Bird had retired after volunteering for 17 years as District 1 treasurer.
Supervisor Doug Meier has become a member of the DaneCom Board.
PAYMENT OF BILLS
Approval is sought for payment of bills for June 2014, paid by checks numbered 3918 through 3953, July checks 3954 through 3956 and ACH transfers 15 and 16 for health insurance and retirement contributions. May checks 3907 through 3917 were written and sent out after the June meeting and were detailed in the Board packet sent out later in June. Checks other than those discussed in the Clerk’s report are for normal supplies, repairs and maintenance and for regular quarterly bills.
A motion was made by Larry Ziemer and seconded by Doug Meier to approve payment of bills for June 2014 and the motion was approved.
CONSIDERATION AND POSSIBLE APPROVAL OF RESOLUTION AUTHORIZING AN “ABSENCE OF NEED” EXEMPTION FOR PEDESTRIAN ACCOMODATIONS ON THE COUNTY F BRIDGE OVER RYAN CREEK
The Dane County Highway Department has requested that the Board pass a resolution indicating the a separate pedestrian walkway is not required on a new bridge to be built on County Road F. Doug Meier moved approval of the resolution, Larry Ziemer seconded and the resolution was approved.
CONSIDERATION AND POSSIBLE APPROVAL OF RECREATION PERMIT APPLICATION FROM BOMBAY BICYCLE CLUB FOR WRIGHT STUFF CENTURY BICYCLE EVENT
No one was present from the Club and further information was required. Doug Meier moved and Larry Ziemer seconded that the Club be notified of the missing information items and that the attendance of a Club representative will be required at the August meeting, and that consideration of the application be postponed until the August meeting. The motion was approved.
REPORT REGARDING THE HORRIBLY HILLY HUNDREDS BICYCLE EVENT
1158 riders started the event, though it is unknown how many rode in each of the 3 distances offered. Few issues were reported, though a report of possible delay to an ambulance is being investigated. Injuries were sustained by two participants, one requiring transport. The organizer indicated that a significant number of riders started the event early in order to ride during the cooler portion of the day, which created some problems for those manning support facilities.
DISCUSSION OF 2014 TOWN PICNIC PLANNING
Kathy Smith and Julie Schulenberg have been working on picnic planning. A “save the date” flyer has gone out and the bouncy house has been reserved. An article for Vermont’s Voice publicizing the picnic has been written, which will also be sent to the local newspapers. Discussion continued of inviting local craft people to display their work and the use of local produce and food products on the picnic menu. An ice cream social using ice cream made at the picnic is on the schedule.
CONSIDERATION AND POSSIBLE APPROVAL OF CONDITIONAL REZONE FOR JIM ELLESON ON COUNTY JJ
Barbara Grenlie moved approval of the rezone condition approved by Dane County, Larry Ziemer seconded and the motion was approved.
CONSIDERATION AND POSSIBLE APPROVAL OF CONDITIONAL REZONE FOR DEBRA BARSNESS FOR 5507 CTY J AND REZONE FOR JEAN SMITH FOR ADJOINING PARCEL
Chair Barbara Grenlie recused herself from participating in the discussion. Doug Meier moved that the rezone condition be approved, Larry Ziemer seconded and the motion was approved, with Barbara Grenlie abstaining.
CONSIDERATION AND POSSIBLE APPROVAL OF MOUNT HOREB JOINT FIRE DEPARTMENT AND EMERGENCY MEDICAL SERVICES ORDINANCE
This item is being tabled until after the Annual meeting of the Mt. Horeb Fire District where questions concerning the proposed ordinance will be addressed.
CONSIDERATION AND POSSIBLE APPROVAL OF 2014–2015 PROPANE CONTRACT
$4,000 has been budgeted for propane for the coming winter, which at the price quoted by Premier Coop will purchase 2,582 gallons. Doug Meier moved and Larry Ziemer seconded that the contract be signed for that number of gallons and the motion was approved.
DISCUSSION OF A CELL TOWER LOCATION ORDINANCE AND PERMITTING REQUIREMENT
This will be on the Planning Commission agenda again in July, so further consideration was postponed until the August Board meeting.
DISCUSSION OF AGENDA ITEMS FOR AUGUST MEETING
The cell tower location ordinance will again be considered by the Planning Commission at their July meeting and be on the Board August agenda. Planning for the 2014 Town picnic will be discussed as well as the Bombay Bicycle Club Recreation Event application postponed from the July meeting.
ADJOURNMENT
A motion was made by Doug Meier and seconded by Larry Ziemer that the meeting adjourn. The meeting was adjourned at 8:56.
Marc Robertson, Town Clerk